SAP FICO
Thursday 8 November 2012
Wednesday 7 November 2012
BRS CONFIGURATION STEPS
When the bank statement is uploaded in
SAP the following will happen:-
For checks issued out – based on
checks cleared in the bank account the
following entry will be passed
automatically.
111411 ICICI check issued out Debit
111410 ICICI bank – Main account a/c
Credit
For checks received in – based on
checks cleared in the bank account the
following entry will be passed
automatically.
111419 ICICI check received Credit
111410 ICICI bank – Main account a/c Debit
Thus after uploading the bank
statement in the system, the Main bank
account i.e. GL code 111410 ICICI bank
– Main account a/c will exactly
match with the balance shown in the
bank. All the clearing accounts having
balances will be the reconciliation
items.
Manual bank statement
– In
case the bank is not able to give an electronic
statement then the statement can be
manually entered in the manual bank
statement and uploaded.
The common
configuration for both type of statement is as follows:-
1.2.1 Make Global
Settings for Electronic Bank Statement
IMG à Financial Accounting à
Bank
Accounting à Business Transactions à
Payment Transactions à
Electronic
Bank Statementà Make Global Settings
for Electronic Bank Statement
under this path following steps
1.
Create account symbol
Specify G/L accounts (such as bank,
cash receipt, outgoing checks) to which
postings are to be made from account
statement.
You assign account symbols to the G/L
account numbers. These are required
for the posting rules in bellow.
2.
Assign accounts to account symbols
Here we assign accounts to account
symbols. To avoid having to define a separate account symbol for every single.House
bank account (with a different G/L account in each case), the
G/L account field can
contain a masked output. The masking is done using ++++++ for the main bank
account. For the sub accounts all the other digits are masked except the last
one.
3. Create keys for posting rules
4. Define posting
rules
Here you will assign the posting rules to the account
symbols created.
INTERVIEW QUESTIONS FOR AP & AR
At what level are the customer and vendor
codes stored in SAP?
The customer and vendor code are at the client level. That means
any
company code can use the customer and vendor code by extending the
company code view.
How are Vendor Invoice payments made?
Vendor payments can be made in the following manner:
Manual payments without the use of any output medium like cheques
etc.
Automatic Payment program through cheques, Wire transfers, DME
etc.
How do you configure the automatic payment
program?
The following are the steps for configuring the automatic payment
program:-
Step 1 Set up the following:
Co. code for Payment transaction
Define sending and paying company code.
Tolerance days for payable
Minimum % for cash discount
Maximum cash discount
Special GL transactions to be paid
Step 2 Set up the following:
Paying company code for payment transaction
Minimum amount for outgoing payment
No exchange rate diff
Separate payment for each ref
Bill/exch payment
Form for payment advice
Step 3 Set up the following:
Payment method per country
Whether Outgoing payment
Check or bank transfer or B/E
Whether allowed for personnel payment
Required master data
Doc types
Payment medium programs
Currencies allowed
Step 4 Set up the following:
Payment method per company code for payment transactions
Set up per payment method and co. code
The minimum and maximum amount.
Whether payment per due day
Bank optimization by bank group or by postal code or no
optimization
Whether Foreign currency allowed
Customer/Vendor bank abroad allowed
Attach the payment form check
Whether payment advice required
Step 5 Set up the following:
Bank Determination for Payment Transactions
Rank the house banks as per the following
Payment method, currency and give them ranking nos
Set up house bank sub account (GL code)
Available amounts for each bank
House bank, account id, currency, available amount
Value date specification
Where do you attach the check payment form?
It is attached to the payment method per company code.
Where are Payment terms for customer master
maintained?
Payment terms for customer master can be maintained at two places
i.e.
in the accounting view and the sales view of the vendor master
record.
Which is the payment term which actually gets
defaulted when the
transaction is posted for the customer (accounting
view or the sales
view)?
The payment term in the accounting view of the customer master
comes
into picture if the transaction originates from the FI module. If
an FI
invoice is posted (FB70) to the customer, then the payment terms
is
defaulted from the accounting view of the customer master.
The payment term in the sales view of the customer master comes
into
picture if the transaction originates from the SD module. A sales
order is
created in the SD module. The payment terms are defaulted in the sales
order from the sales view of the customer master.
Where are Payment terms for vendor master
maintained?
Payment terms for Vendor master can be maintained at two places
i.e. in
the accounting view and the purchasing view.
Which is the payment term which actually gets
defaulted in
transaction (accounting view or purchasing
view)?
The payment term in the accounting view of the vendor master comes
into picture if the transaction originates from the FI module. If
an FI
invoice is posted (FB60) to the Vendor, then the payment terms is
defaulted from the accounting view of the vendor master.
The payment term in the purchasing view of the vendor master comes
into picture if the transaction originates from the MM module. A
purchase order is created in the MM module. The payment terms are
defaulted in the purchase order from the purchasing view of the
vendor
master.
Explain the entire process of Invoice
verification from GR to Invoice
verification in SAP with accounting entries?
These are the following steps:
A goods receipt in SAP for a purchased material is prepared
referring a
purchase order.
When the goods receipt is posted in SAP the accounting entry
passed is:-
Inventory account Debit
GR/IR account credit
A GR/IR (which is Goods receipt/Invoice receipt) is a provision
account
which provides for the liability for the purchase. The rates for
the
valuation of the material are picked up from the purchase order.
When the invoice is booked in the system through Logistics invoice
verification the entry passed is as follows:-
GR/IR account debit
Vendor credit
How are Tolerances for Invoice verification
defined?
The following are instances of tolerances that can be defined for
Logistic
Invoice Verification.
c. Small Differences
d. Moving Average Price variances
e. Quantity variances
f. Price variances
Based on the client requirement, the transaction can be “Blocked”
or
Posted with a “Warning” in the event of the Tolerances being
exceeded.
Tolerances are nothing but the differences between invoice amount
and
payment amount or differences between goods receipt amount and
invoice amount which is acceptable to the client.
Can we change the reconciliation account in
the vendor master?
Yes. Reconciliation account can be changed in the vendor master
provided that the authority to change has been configured.
Normally we
should not change the reconciliation account.
What is the impact on the old balance when the
reconciliation
account in the vendor master is changed?
Any change you make to the reconciliation account is prospective
and
not retrospective. The old items and balances do not reflect the
new
account only the new transactions reflect the account.
There is an advance given by the customer
which lies in a special GL
account indicator A. Will this advance amount
be considered for
credit check?
It depends on the configuration setting in the special GL
indicator A. If
the “Relevant to credit limit” indicator is switched on in the
Special GL
indicator A the advances will be relevant for credit check,
otherwise it will
not be relevant.
In payment term configuration what are the
options available for
setting a default baseline date?
There are 4 options available:-
1) No default
2) Posting date
3) Document date
4) Entry date
What is generally configured in the payment
term as a default for
baseline date?
Generally document date is configured in the payment term as a
default
for base line date.
How do you configure a special GL indicator
for Customer?
You can use an existing special GL indicator ID or create a new
one.
After creating a special GL indicator id, update the chart of
accounts and
the Reconciliation account. Also as a last step you need to update
the
special GL code.
The special GL code should also be marked as a Reconciliation
account.
Switch on the relevant for credit limit and commitment warning
indicators in the master record.
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